69I-72.005. Certification of Surplus Property and Property Disposition

(1) Method of Certification – Property within the meaning of these rules may be lawfully certified as surplus as provided in Section 273.05, F.S.

(2) Required Information – The following information shall be recorded on the individual property record for each item lawfully certified as surplus property pursuant to section 273.05, F.S.

(a) Date of certification.

(b) Reason for certification (obsolete, continued use uneconomical or inefficient, or serves no useful function).

(c) Date of review board recommendation on certification and reference to location of documentation thereof.

(d) Reference to location of documentation evidencing compliance with those rules and guidelines promulgated by the custodian of surplus property.

(3) Transfer of Property Records – The individual property records for each item lawfully certified as surplus shall, upon the custodian’s certification, be transferred to a certified surplus property file.

(4) Methods of Disposition – Property within the meaning of these rules may be lawfully disposed of as provided in sections 273.04, 273.05 and 273.055, F.S. Property assigned to a custodian or a custodian’s delegate which is not accounted for during regular or special inventories shall be subject to the rules regarding unaccounted for property (See subsection 69I-72.006(7), F.A.C.).

(5) Required Information – The following information shall be recorded on the individual property record for each item lawfully disposed of pursuant to section 273.04, 273.05 or 273.055, F.S.:

(a) Date of disposition.

(b) Authority of disposition (custodian certification as surplus property, agency resolution, etc., as appropriate).

(c) Manner of disposition (sold, donated, transferred, cannibalized, scrapped, destroyed, traded).

(d) Identity of the employee(s) witnessing the disposition, if cannibalized, scrapped or destroyed.

(e) For items disposed of, a notation identifying any related transactions (such as receipt for sale of the item, insurance recovery, trade-in).

(f) For property certified as surplus, reference to documentation evidencing that such property was disposed of in the manner prescribed by section 273.055(3), F.S.

(6) Transfer of Property Records – The individual property record for each item lawfully disposed of as described in this rule shall be, upon disposition of the item, transferred to a disposed property file.  Destruction of such records shall be governed by the provisions of chapter 119, F.S.

(7) Control Account – The cost or value of items lawfully disposed of shall be removed from the control account at the time of disposition.

Rulemaking Authority 273.02, 273.025, 273.05, 273.055 FS. Law Implemented 273.02, 273.025, 273.04, 273.05, 273.055 FS. History–New 1-13-08, Amended 5-4-14.