73B-11.013. Filing Claims and Providing Documentation

(1) This rule provides the approved methods and forms for filing Florida Reemployment Assistance Claims. Initial, additional, initial interstate, and reopened claims must be filed and submitted using Florida’s Online Reemployment Assistance System at www.FloridaJobs.org. Depending on the type of claim being submitted, Florida’s Online Reemployment Assistance System will require responses to questions as herein incorporated by reference https://www.flrules.org/Gateway/reference.asp?No=Ref-05888.

(2) When a declared disaster or emergency, or system unavailability makes the Florida Online Reemployment Assistance System unavailable, or when a claimant needs special assistance or accommodation, a Reemployment Assistance Claim may be filed by contacting the Department of Economic Opportunity toll-free at 1(800)204-2418.

1. AWI Form UC-310, “Unemployment Compensation Application for Services” (Rev. 10/07), AWI Form UC-310(S) “Unemployment Compensation Application for Services” (Spanish version) (Rev. 10/7), or AWI Form UC-310(C) “Unemployment Compensation Application for Services” (Creole version) (Rev. 10/7), which are incorporated by reference in Rule 73B-11.029, F.A.C., are to be used by Florida residents;

2. Form IB-1, “Initial Interstate Claim” (10/07), Form IB-1(S) “Initial Interstate Claim” (Spanish version) (Rev. 10/07), or Form IB-1(C) “Initial Interstate Claim” (Creole version) (Rev. 10/7), which are incorporated by reference in Rule 73B-11.029, F.A.C., are to be used by non-Florida residents;

(3) For the purposes of this rule, a claimant needs special assistance or accommodation when she or he:

(a) Is legally prohibited from using a computer;

(b) Has an impairment which makes her or him unable to use a computer; or

(c) Is unable to read or write effectively in a language in which the Online Reemployment Assistance System makes available.

(4) When a declared disaster or emergency makes the Florida Online Reemployment Assistance System unavailable the Department of Economic Opportunity may also make the following forms available for filing a Florida Reemployment Assistance Claim:

(a) Florida residents may use the following forms which are available at www.FloridaJobs.org:

1.Reemployment Assistance Application for Services, Form DEO RA-310, http://www.flrules.org/Gateway/reference.asp?No=Ref-05578; effective date: October 25, 2015, which is hereby adopted and incorporated by reference.

2.Reemployment Assistance Application for Services (Spanish version), Form DEO RA-310(S), http://www.flrules.org/Gateway/reference.asp?No=Ref-05577; effective date: October 25, 2015, which is hereby adopted and incorporated by reference.

3.Reemployment Assistance Application for Services (Creole version), Form DEO RA-310(C), http://www.flrules.org/Gateway/reference.asp?No=Ref-05576; effective date: October 25, 2015, which is hereby adopted and incorporated by reference.

(b) Non-Florida residents may use the following forms which are available at www.FloridaJobs.org:

1. Initial Interstate Claim, Form DEO IB-1, http://www.flrules.org/Gateway/reference.asp?No=Ref-05573, effective date: October 25, 2015, which is hereby adopted and incorporated by reference.

2. Initial Interstate Claim (Spanish version), Form DEO IB-1(S), http://www.flrules.org/Gateway/reference.asp?No=Ref-05575; effective date: October 25, 2015, which is hereby adopted and incorporated by reference.

3. IB-1(C) Initial Interstate Claim (Creole version), Form DEO IB-1(C), http://www.flrules.org/Gateway/reference.asp?No=Ref-05574; effective date: October 25, 2015, which is hereby adopted and incorporated by reference.

(5) When the above-noted forms are being used, a claimant may submit a completed form as follows:

(a) Mailing it to the Department of Economic Opportunity, Reemployment Assistance Records Unit, P. O. Drawer 5750, Tallahassee, Florida 32314-5750; or

(b) Delivering it in person to the Department at the Caldwell Building, 107 East Madison Street, Tallahassee, Florida 32399.

(6) Required Documentation.

(a) The claimant’s valid social security number and one other approved form of secondary identification must be provided at the time of filing. Approved secondary identifiers include:

1. Driver’s license issued by a state of the United States, or a Canadian government authority; provided it contains a photograph or identifying information such as name, date of birth, sex, height, and address;

2. Documentation issued by a federal, state, or local government agency that contains a photograph or identifying information such as name, date of birth, sex, height, and address;

3. School identification (ID) card with photograph;

4. United States (U.S.) military ID card, dependent’s ID card, or U.S. Coast Guard Merchant Mariner card;

5. Native American tribal document;

6. U.S. Passport (unexpired or expired); or

7. Certificate of U.S. Citizenship or Certificate of Naturalization.

(b) Proof will be required if a claimant’s employment, social security number, or identity is in question. Circumstances requiring such documentation include, for example:

1. The Social Security Administration does not confirm the validity of the social security number;

2. A previous claim was filed using the same social security number by a person with another name;

3. The Department receives information indicating fraudulent use of the social security number in question; or

4. Reasonable evidence, such as a Reemployment Assistance fraud detection crossmatch, that places in question the identity of the claimant or the validity of the claim.

(c) Documentation from the Immigration and Naturalization Service verifying authorization to work in the United States will be required from any alien whose work authorization cannot be identified using the Systematic Alien Verification for Entitlement (SAVE) system. Benefits will be delayed or denied only when neither primary nor secondary verification procedures verify the claimant’s authorization to work in the United States. A determination denying benefits due to the absence of authorization to work will be reconsidered when the claimant furnishes the required documentation.

(d) A military veteran filing a military claim will be required to furnish a copy of the Form DD-214 issued to the claimant by the military service at the time of discharge to establish service dates and nature of discharge when the branch of the military in which the claimant served does not promptly respond to the Department’s request.

(e) An individual filing a claim based on federal civilian employment will be required to furnish a copy of Standard Form 50, Form W-2, or paystubs and Standard Form 8, received at the time of separation when the federal employer does not promptly respond to the Department’s request.

(7) Disclosure of Support Obligations. Each individual filing a new or additional claim for Reemployment Assistance must disclose at the time of filing whether he or she owes support obligations which are being enforced by the Florida Department of Revenue pursuant to 42 USC 503(e)(2)(A)(i) and 42 USC 654.

(8) Effective Date of Claim. Unless otherwise provided by Section 443.036(9), F.S., the effective date of an initial, additional or reopened claim will be the Sunday immediately preceding the filing date, with the following exceptions:

(a) Change of Calendar Quarter. When an initial claim is filed during a week in which a change of calendar quarter occurs, the claimant will have the option of filing the claim effective the beginning of the new calendar quarter.

(b) Group Filing. When arrangements for group filing are made, generally due to mass separation, labor dispute or implementation of a Short Time Compensation Plan, initial and additional claims will be backdated to the Sunday immediately preceding the date on which the unemployment began, provided the claimant reports in accordance with the group filing arrangements.

(c) Sunday Filing. Claims filed on a Sunday will be effective on the date of filing.

Rulemaking Authority 443.1317(1)(b) FS. Law Implemented 443.036, 443.091, 443.101, 443.1116 FS. History–New 8-25-92, Formerly 38B-3.013, Amended 8-14-08, 11-27-11, Formerly 60BB-3.013, Amended 2-13-13, 10-25-15.