2A-9.006. Programmatic and Reimbursement Requirements

(1) Expenditures must be in compliance with contractual obligations, all applicable Florida Statutes, rules and guidelines, and provisions of the Florida Administrative code, and cannot be for the following:

(a) Subcontract for any service;

(b) Lobbying;

(c) Memorabilia;

(d) Food;

(e) Decorative items;

(f) Refreshments;

(g) Uniforms or uniform accessories

(h) Awards for contests;

(i) Vehicles;

(j) Mileage for rental vehicles, mileage for grant-funded vehicles, personal mileage, or commute mileage;

(k) Car rentals exceeding state guidelines;

(l) Confidential informant fees;

(m) Performance bonuses, Christmas bonuses, special detail pay, stand-by or call-back pay, or unused sick or annual leave;

(n) Private security guard services;

(o) Car or hand-held radios;

(p) Standard supplies for law enforcement officers;

(q) Magazine subscriptions;

(r) Finance charges such as late payment fees, bank overdraft fees, or credit card fees;

(s) Office renovation;

(t) Fund raising, including any application fee to any Agency for solicitation/fundraising, or

(u) Legal fees.

(2) The following documentation is required, as applicable:

(a) Invoice, which must include, as applicable:

1. Description of item(s) or services purchased,

2. Period of performance,

3. Quantity; and,

4. Proof that the purchase was made in the grant year for which reimbursement is sought.

(b) Method of payment:

1. Copy of a bank statement with included debit transactions,

2. A copy of the cleared check, or

3. Receipts for cash payments by the organization.

(c) Written quotes;

(d) Board Minutes indicating approval for any expenses that have been completed applicable to the current grant year application;

(e) Reimbursements for advertising an organization’s tip line, text-a-tip, or web address must include sufficient proof that services were received and that the advertisement included an appropriate Department acknowledgement;

(3) Sufficient funds must remain in the line item associated with the expenditure for which reimbursement is sought prior to purchase or payment and the expenditure must be detailed in the approved budget narrative;

(4) Performance must have taken place within the same grant year as the expenditure; with the exception of maintenance agreements, software license agreements, subscriptions and annual advance payments on annual agreements which are $1,800 or less;

(5) All promotional and advertising materials purchased using grant funds are required to be printed with “Pd by CSTF.”

(6) Person approving payment must have appropriate authority to authorize same; and,

(7) The following requirements also apply to reward reimbursements:

(a) The tipster’s identity must remain anonymous and unknown to the organization and law enforcement. The Department will not approve reimbursements for rewards where the tipster’s identity is known;

(b) The tip must be processed in such a way as to protect the anonymity of the tipster, and the tip must be made through the organization’s anonymous tip line, text-a-tip, website, or other Department approved method;

(c) The Department will not approve reimbursements for rewards paid to confidential informants pursuant to Section 914.28(2)(a), F.S.;

(d) The tip must lead to an arrest, arrest warrant or recovery of stolen property or drugs. Recovered property does not include guns turned into law enforcement pursuant to a gun buy-back program. Documentation in the form of a law enforcement report, arrest affidavit, arrest warrant or other certified statement from law enforcement documenting the arrest, issuance of an arrest warrant or recovery of stolen property or drugs must be kept by the organization and must be available at any time upon request of the Department;

(e) The tip must be approved by the organization’s board of directors or reward committee prior to payment to the tipster. Any payment made more than 120 days after approval by the board of directors or reward committee must be re-approved prior to payment to the tipster;

(f) Except for rewards associated with a crime pursuant to subsection 2A-9.004(7), F.A.C., the request for reimbursement for the payment of a tip must be less than or equal to $5,000.00 for all crimes; except for reimbursement request for tips for homicide crimes which may be up to $9,500;

(g) The organization must provide the Department or its agent all appropriate documentation and unique tip numbers required to document all steps from receipt of the tip through payment of the reward; and,

(h) The organization must provide the Department, or its agent, documentation that indicates the reward was made available to the tipster within 10 days from the date of the board’s approval or 10 days from the date the tipster has re-contacted the organization.

(8) Form CSA-2, entitled “Attachment B Florida Crime Stoppers Trust Fund Programmatic and Reporting Requirements,” revised 7/2017, which is available at http://www.fcpti.com, and is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06125. The following forms are included, and are available in the EGrants Management System or at http://www.fcpti.com:

(a) Form CSA-2.1, entitled “Reimbursement Request/Expenditure Report,” revised 7/2017, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06126.

(b) Form CSA-2.1A1, entitled “Operating Expenses – Invoice Tracking Form,” revised 7/2017, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06127.

(c) Form CSA-2.1A3, entitled “Public Education – Invoice Tracking Form,” revised 7/2017, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06129.

(d) Form CSA-2.1B, entitled “OAG Tip Report,” revised 7/2017, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06130.

(e) Form CSA-2.1C, entitled “Salaried Employees Invoice Tracking,” revised 7/2017, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06131.

(f) Form CSA-2.1D, entitled “Project Specific Timesheet,” revised 7/2017, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06132.

(g) Form CSA-2.1E, entitled “Daily Vehicle Use Log,” revised 7/2017, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06133.

(h) Form CSA-2.1F, entitled “Property Inventory Report,” revised 02/2021, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-13077.

(i) Form CSA-2.2, entitled “Budget Modification,” revised 7/2017, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06135.

(j) Form CSA-2.3, entitled “Program Modification Request,” revised 8/2015, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06136.

(k) Form CSA-2.4, entitled “Crime Stoppers Monthly Performance Report,” revised 7/2017, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-08773.

(9) Additional forms:

(a) Form CSA-3, entitled “Florida Crime Stoppers Trust Fund Advance Payment Request Invoice,” revised 8/2015, is available at http://www.fcpti.com, and is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06139.

(b) Form CSA-4, entitled “Postage Log,” revised 8/2015, is available at http://www.fcpti.com, and is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06140.

(c) Form CSA-5, entitled “OAG Event Reporting Form,” revised 8/2015, is available at http://www.fcpti.com, and is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-06141.

(d) Form CSA-6, entitled “Attachment C- Crime Stoppers Trust Fund Monthly Performance Report – Deliverables,” revised 7/2017, is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-08774.

(e) Form CSA-7, entitled “CRST Audit – Programmatic and Fiscal Review,” revised 07/2017, is available within the EGrants Management System and is incorporated into this rule by reference at the following address: https://www.flrules.org/Gateway/reference.asp?No=Ref-08775.

Rulemaking Authority 16.555(6) FS. Law Implemented 16.555, 16.556, 938.06 FS. History‒New 6-22-15, Amended 12-10-15, 2-7-17, 5-16-17, 1-17-18, 6-22-20, 11-24-20, 5-18-21.