59E-7.025. Certification, Audits and Resubmission Procedures.  

Effective on Monday, January 1, 2018
  • 1(1) Data submissions for all hospitals must be in compliance with Rules 1359E-7.012 14and 1559E-7.021 16through 1759E-7.030, 18F.A.C. 19The executive officer, administrator, or authorized designee 26shall certify the data quarterly as accurate, complete and verifiable 36by completing and signing IP 41Certification Form for Inpatient Patient Data, AHCA Form 4200-002, July 2017, 52incorporated by reference 55and available at 58http://www.flrules.org/Gateway/reference.asp?No=Ref-0883160. The completed certification form attests the inpatient patient data report has been examined and, to the best of their knowledge and belief, the information contained in this report is true, accurate, and complete, and has been prepared from the books and records of this facility, except as noted. 109The 110completed certification form must be either mailed to the Agency for Health Care Administration, 2727 Mahan Drive, MS #16, Tallahassee, Florida 32308. Attention: Florida Center for Health Information and 139Transparency; 140or by facsimile to the Agency’s office; or a scanned certification submitted by electronic mail by the certification due date. 160The Agency will send a certification package to the reporting entity once their data file is complete for certification. 179Upon receipt of a facility’s signed certification form, the facility is considered “certified” for the reporting quarter.

    196(2) Hospitals whose data is not certified within five (5) 206calendar months following the last day of the reporting quarter shall be subject to penalties pursuant to Rule 22459E-7.026, 225F.A.C. 226A facility 228will not be penalized for delays caused by the Agency which is documented by the reporting facility to include online reporting system downtime or delays in receipt of reports from the Agency.

    260(3) Changes or corrections to certified 266hospital data may be accepted from hospitals for a period of twelve (12) months following the initial submission 284due date. 286The Agency may grant approval if it determines that resubmission will significantly impact data quality. The executive officer, administrator, or authorized designee must provide a signed written request to the Agency to request resubmission. 320The written request must specify the reason for the corrections or changes, explain 333the cause contributing to the inaccurate reporting, describe a corrective action plan to prevent future errors, the total number of records affected by quarters and years, the data type and the date that the replacement file will be submitted to the Agency. 375Any changes to a hospital’s data after this twelve-month period shall be subject to penalties pursuant to Rule 39359E-7.026, 394F.A.C. Resubmission of previously certified data must be certified within thirty (30) days following receipt of the data file from the facility.

    416(4) The Agency must be notified when a change of the facility contact responsible for handling the data submission or the facility CEO or Administrator occur. Information must include full names, title, applicable phone and fax numbers, and email adddress.

    456Rulemaking Authority 458408.15(8) FS. 460Law Implemented 462408.061, 463408.062, 464408.063, 465408.15(11), 466408.08(1)(2) FS. 468History–New 1-1-10, Formerly 47159E-7.012, 472Amended 1-1-18.