OTHER AGENCIES AND ORGANIZATIONS
SARASOTA COUNTY PUBLIC HOSPITAL BOARD
AMENDMENT TO PUBLIC HEARING DATE FOR REQUEST FOR STATEMENTS OF QUALIFICATIONS FOR HEALTH CARE PROGRAM MANAGEMENT SERVICES
PROJECT ANNOUNCEMENT: As previously announced in the Florida Administrative Register on Friday, August 11, 2017 and Friday, August 18, 2017, and in the Sarasota Herald Tribune on Friday August 11, 2017 and Friday, August 18, 2017, the Sarasota County Public Hospital District d/b/a Sarasota Memorial Health Care System and its governing board (collectively, “the Hospital”), located in Sarasota County, Florida, accepted statements of qualifications from Health Care Program Management Consulting Firms under Section 255.103, Florida Statutes, and the provisions of the Consultants’ Competitive Negotiation Act, which is codified at Section 287.055, Florida Statutes.
The prior deadline for submittals was no later than 3:30 p.m., Wednesday, September 6, 2017.
CHANGE TO PUBLIC HEARING DATE: The Hospital’s selection committee was previously scheduled to meet in a public meeting in Sarasota Memorial Hospital’s Waldemere Auditorium, 1700 S. Tamiami Trail, Sarasota, FL 34239, first floor, on Wednesday, September 13, 2017 from 2:00 p.m. – 5:00 p.m. to hear presentations, discuss and announce the top three ranked Firms (unless fewer than three Firms deliver submittals) deemed to be the most highly qualified to perform the required services with whom the Hospital will subsequently engage in contract negotiations. As a result of Hurricane Irma, among other things, the Hospital has rescheduled this public meeting to take place on Thursday, October 19, 2017 beginning at 8:00 a.m. in the first floor of Sarasota Memorial Hospital’s Waldemere Auditorium, located at 1700 S. Tamiami Trail, Sarasota, FL 34239.
HEALTH CARE PROGRAM MANAGEMENT SERVICES DESCRIPTION: As previously noticed, the scope of work for health care capital program management services (“Program Management Services”) includes, but is not limited to, the following: schedule control, cost control, and coordination in providing or procuring planning, design, and construction services; preparation of construction documents and bid documents for capital projects; evaluation of construction bids; administration and supervision of construction; master planning; strategic planning; operational efficiency studies; land use management; market analysis; functional programming; capital expenditure strategy; owner representative services; and other relevant project management staff for the implementation and management of capital design and capital construction projects related to the development and integration of a new hospital campus location. The Program Management Services includes a grouping of substantially similar activities that include (i) the development of a 65 acre site to include a new 90 bed, approximately 315,000 square foot, acute care hospital consisting of 80 adult medical/surgical beds, 10 obstetric labor, delivery, recovery, postpartum room beds, 20 observation unit beds, and 25 emergency care treatment rooms, located at the southwest corner of Laurel Road and Interstate 75 in Venice/Nokomis, Florida (Zip Code 34275)(the “New Hospital Facility”), and (ii) integration and coordination of the New Hospital Facility into Sarasota Memorial Health Care System as it is operated currently, including coordination in capital planning, design, and construction services at Sarasota Memorial Health Care System’s current locations.
PROPOSED SCHEDULE OF SERVICES: As previously noticed, Capital Design, Capital Construction Projects, and the rate of Capital Expenditure timelines will be determined by the approval of ongoing, master planning, strategic planning operational programming, and determination of optimal land use by hospital senior leadership and the Sarasota County Public Hospital District as well as project specific approvals required by relevant agencies having jurisdiction. Project development, including capital Program Management Services, is contingent upon availability of funds.
Firms interested in being considered as candidates were required to submit five (5) bound statements of qualifications that included at least the following data, to be organized in the following order:
1.A list of at least five client references consisting of name, title, address, telephone number and project name(s) for each project specified. Please ensure your references are updated and willing to reply. Reference responses are mandatory.
2.Florida Health Care Master Planning experience.
3.Florida Health Care Operational Programming experience.
4.Florida Heath Care Land Use Planning experience.
5.Florida Health Care Capital Project Design review and experience.
6.Florida Health Care Construction Project Management feasibility experience.
7.Florida Health Care experience with agencies having jurisdiction.
8.Florida Health Care Market Analysis experience.
9.Location of the main office, and proposed project team office location (if different from main).
10.An explanation of how the Firm intends to respond expeditiously on urgent project matters and a summary of the Firm’s approach to this particular project.
Additionally, services may include, but are not limited to, the study and reporting of health care specific market analysis and branding, physician integration, clinical and non-clinical operational efficiency, best practices, functional programming and feasibility, strategic capital expenditure, portfolio and performance development.
Facsimile (FAX) or electronic submittals were not acceptable and were not considered. Applications on any other form were not considered, and applications which did not comply with the above instructions may be disqualified. Even though the public hearing is rescheduled, prior submissions must still have been complete and on time. Incomplete or tardy submissions will be returned un-opened and the responding Firm disqualified. Submittals are part of the public record. Application materials will not be returned.
The basis for selection criteria for this project includes, but is not limited to:
1.The Firm’s relevant Florida Health Care experience as it relates to the above referenced services;
2.Florida Health Care Master Planning experience;
3.Florida Health Care Operational Programming experience;
4.Florida Heath Care Land Use Planning experience;
5.Florida Health Care Capital Project Design review experience;
6.Florida Health Care Construction Project Management experience;
7.Florida Health Care experience with agencies having jurisdiction;
8.Location of the main office, and proposed project team office location (if different from main);
9.An explanation of how the Firm intends to respond expeditiously on urgent project matters and a summary of the Firm’s approach to this particular scope of services;
10.The Firm’s depth and the resources available for this assignment (This includes recent, current, and projected workloads of the Firm);
11.Whether or not the Firm is an MBE / WMBE (valid certificate from the Office of Supplier Diversity required); and
12.The volume of previously awarded projects to the Firm by the Hospital.
It is the Hospital’s responsibility to negotiate a fair, competitive and reasonable compensation per Section 287.055, Florida Statutes. A fair, competitive and reasonable compensation shall be evaluated based upon the following information: (1) Compensation on similar projects; (2) other compensation reference data; and (3) after approval of the ranking, proposals requested from the shortlisted firms based upon a scope of services document to be provided at the time of negotiations.
All interested Firms are further informed as follows:
1.The Hospital reserves the right to reject any or all submittals at any time during this process.
2.The Hospital reserves the right to request additional information beyond the data set forth above.
3.Questions regarding submissions shall be directed only to Thomas Perigo, (941)917-1804.
Submissions shall be titled:
Statement of Qualifications for
HEALTH CARE CAPITAL PROGRAM MANAGEMENT SERVICES for
Sarasota Memorial Health Care System
4.Submittals must have been received by the Hospital no later than 3:30 p.m., Wednesday, September 6, 2017. Statements were to be submitted to Thomas Perigo, Director of Architecture and Construction, 1515 S. Osprey Avenue, Building A, Sarasota, FL 34239. Submittals received after this deadline will remain unopened and available for pick up.
5.Only Thomas Perigo shall be contacted with regard to this Request. Requests for meetings by individual Firms will not be granted. No communication shall take place between the applicants and the Hospital’s Selection Committee members or employees of the Hospital. Failure to comply could result in immediate disqualification at the discretion of the Director of Architecture and Construction.
6.Interested persons should contact Thomas Perigo, (941)917-1804 with any project-related questions.
7The selection committee will meet in a public meeting at Sarasota Memorial Hospital’s Waldemere Auditorium, 1700 S. Tamiami Trail, Sarasota, FL 34239, first floor, on Thursday, October 19, 2017 beginning at 8:00 a.m. to hear presentations, discuss and announce the top three ranked Firms (unless fewer than three Firms deliver submittals) deemed to be the most highly qualified to perform the required services with whom the Hospital will subsequently engage in contract negotiations. If fewer than three (3) Firms respond, the Selection Committee shall also evaluate current statements of qualifications and performance data on file with Hospital, in determining which Firm is the most highly qualified to perform the required services and announce the top three ranked Firms. All interested parties are invited to attend.
