OTHER AGENCIES AND ORGANIZATIONS
SARASOTA COUNTY PUBLIC HOSPITAL BOARD
AMENDMENT TO PUBLIC HEARING DATE FOR REQUEST FOR STATEMENTS OF QUALIFICATIONS FOR ARCHITECTURAL AND ENGINEERING SERVICES
PROJECT ANNOUNCEMENT: As previously announced in the Florida Administrative Register on Friday, August 11, 2017 and Friday, August 18, 2017, and in the Sarasota Herald Tribune on Friday August 11, 2017 and Friday, August 18, 2017, the Sarasota County Public Hospital District d/b/a Sarasota Memorial Health Care System and its governing board (collectively, “the Hospital”), located in Sarasota County, Florida, accepted statements of qualifications from Architectural/Engineering Consulting Firms under the provisions of the Consultants’ Competitive Negotiation Act, which is codified at Section 287.055, Florida Statutes.
The prior deadline for submittals was no later than 3:30 PM, Tuesday, September 5, 2017.
CHANGE TO PUBLIC HEARING DATE: The Hospital’s selection committee was previously scheduled to meet in a public meeting in Sarasota Memorial Hospital’s Waldemere Auditorium, 1700 S. Tamiami Trail, Sarasota, FL 34239, first floor, on Wednesday, September 13, 2017 from 11:00 AM to 1:00 PM to hear presentations, discuss and announce the top three ranked Firms (unless fewer than three Firms deliver submittals) deemed to be the most highly qualified to perform the required services with whom the Hospital will subsequently engage in contract negotiations. As a result of Hurricane Irma, among other things, the Hospital has rescheduled this public meeting to take place on Friday, October 20, 2017 beginning at 1:30 p.m. in the first floor of Sarasota Memorial Hospital’s Waldemere Auditorium, 1700 S. Tamiami Trail, Sarasota, FL 34239.
PROJECT DESCRIPTION: As previously noticed, the scope of work for this project includes architectural and engineering services for the renovation of an approximately 6600 sq. ft. medical office building located at 609 South Tamiami Trail, Venice, FL, to include but not limited to programming, schematic design, design development, construction documents, and construction administration for all architectural, interior design, civil, site work, parking and site work infrastructure. The site work infrastructure also includes, but is not limited to, public utilities, communications providers, mechanical, electrical, plumbing, fire protection and structural design work for the renovation of the medical office building.
PROPOSED SCHEDULE: As previously noticed, the timelines to design and build the medical office building will be determined by the results of the planning study and potential revisions to the planning study as the medical office building design develops. In addition, the proposed schedule will be determined, and may be subject to change, based on the timing of regulatory and other necessary approvals. Project development, including professional services is contingent upon availability of funds.
Firms interested in being considered as candidates were required to submit five (5) bound statements of qualifications that included at least the following data, to be organized in the following order:
1.A copy of Florida design licensure and corporate registration certificates.
2.Proof of insurance in the following categories; Commercial General Liability to include, each occurrence $1,000,000, Damage to Rented Premises, $300,000 each occurrence, Medical Expenses to any one person $10,000, Personal Injury $1,000,000, General Aggregate $2,000.000, Umbrella Liability, $5,000,000, each occurrence. Worker Compensation & Employee Liability insurance is minimum $1,000,000 each occurrence, $1,000,000 each accident, $1,000,000 disease each employee, $1,000,000 disease policy limit. The Firm’s insurer(s) shall be rated A- (or better) by A.M. Best.
3.A separate statement as to whether the Firm is a certified Minority Business Enterprise. If your Firm claims MBE, WMBE status, a copy of your Firm’s current, valid MBE, WMBE certificate is required as part of the submission package.
4.Proposed design team to include individual resumes with relevant design experience as follows:
a.Planning and design of a medical office building;
b.Programming of a medical office building, preferably in the state of Florida; and
c. Examples of a similarly completed design of a medical office building project that includes:
i.Relevancy in size and scope, preferably in the state of Florida;
ii.Experience in the City of Venice, and County of Sarasota, and other required agencies
iii.Site development to include but not limited to, Roadway access, Surface parking, Utilities, Lighting, Landscaping and Drainage.
5.A list of at least five client references consisting of name, title, address, telephone number and project name(s) for each project specified. Please ensure your references are updated and willing to reply. Reference responses are mandatory.
6.Design and permitting experience within the County of Sarasota, Florida and other applicable permitting agencies.
7.Location of the design Firm’s main office, and proposed project team office location (if different from main).
8.An explanation of how the Firm intends to respond expeditiously on urgent project matters and a summary of the Firm’s approach to this particular project.
Facsimile (FAX) or electronic submittals were not acceptable and were not considered. Applications on any other form were not considered, and applications which did not comply with the above instructions may be disqualified. Even though the public hearing is rescheduled, prior submissions must still have been complete and on time. Incomplete or tardy submissions will be returned un-opened and the responding Firm disqualified. Submittals are part of the public record. Application materials will not be returned.
The basis for selection criteria for this project includes, but is not limited to:
1.The Firm’s relevant design experience as it relates to the above referenced project;
2.The Firm’s relevant experience with regulatory agencies with applicable jurisdictional authority, including, but not limited to, federal, state, and local agencies;
3.The Firm’s depth of design team and the resources available for this assignment. This includes recent, current, and projected workloads of the Firm;
4.The location of the lead designer’s main / corporate office;
5.The Firm’s approach to this particular project;
6.The Firm’s ability to respond quickly;
7.Whether or not the lead Firm is an MBE / WMBE (valid certificate from the Office of Supplier Diversity required); and
8.The volume of previously awarded projects to the Firm by the Hospital.
It is the Hospital’s responsibility to negotiate a fair, competitive and reasonable compensation per Section 287.055, Florida Statutes. A fair, competitive and reasonable compensation shall be evaluated based upon the following information: (1) Compensation on similar projects; (2) other compensation reference data; and (3) after approval of the ranking, proposals requested from the shortlisted firms based upon a scope of services document to be provided at the time of negotiations.
All interested Firms are further informed as follows:
1.The Hospital reserves the right to reject any or all submittals at any time during this process.
2.The Hospital reserves the right to request additional information beyond the data set forth above.
3.Questions regarding submissions shall be directed only to Thomas Perigo, (941) 917-1804. Submissions shall be titled:
Statement of Qualifications
for
ARCHITECTURAL AND ENGINEERING SERVICES
The Sarasota Memorial Hospital Health Care System
Medical Office at 609 S. Tamiami Trail, Venice, FL
4.Submittals must have been received by the Hospital no later than 3:30 PM, Tuesday, September 5, 2017. Statements were to be submitted to Thomas Perigo, Director of Architecture and Construction, 1515 S. Osprey Avenue, Building A, Sarasota, FL 34239. Submittals received after this deadline will remain unopened and available for pick up.
5.Only Thomas Perigo shall be contacted with regard to this Request. Requests for meetings by individual Firms will not be granted. No communication shall take place between the applicants and the Hospital’s Selection Committee members or employees of the Hospital. Failure to comply could result in immediate disqualification at the discretion of the Director of Architecture and Construction.
6.Interested persons should contact Thomas Perigo, (941) 917-1804 with any project-related questions.
7.The selection committee will meet in a public meeting in Sarasota Memorial Hospital’s Waldemere Auditorium, 1700 S. Tamiami Trail, Sarasota, FL 34239, first floor, on Friday, October 20, 2017 beginning at 1:30 p.m. to hear presentations, discuss and announce the top three ranked Firms (unless fewer than three Firms deliver submittals) deemed to be the most highly qualified to perform the required services with whom the Hospital will subsequently engage in contract negotiations. If there are less than three (3) Firms responding, the Selection Committee shall also evaluate current statements of qualifications and performance data on file with Hospital, in determining which Firm is the most highly qualified to perform the required services and announce the top three ranked Firms. All interested parties are invited to attend.
