This rule is being amended to clarify the cancelation procedures for political committees and electioneering communications organizations.

 

DEPARTMENT OF STATE

Division of Elections

RULE NO.:RULE TITLE:

1S-2.021Revocation of Registration of Political Committees and Electioneering Communications Organizations

PURPOSE AND EFFECT: This rule is being amended to clarify the cancelation procedures for political committees and electioneering communications organizations.

SUMMARY: This rule sets out the procedures for canceling the registration of political committees and electioneering communications organizations.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION: The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the Agency.

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 20.10(3), 97.012(1), 106.03(7), 106.22(9) FS.

LAW IMPLEMENTED: 106.03 FS.

IF REQUESTED WITHIN 21 DAYS OF THE DATE OF THIS NOTICE, A HEARING WILL BE HELD AT THE DATE, TIME AND PLACE SHOWN BELOW (IF NOT REQUESTED, THIS HEARING WILL NOT BE HELD):

DATE AND TIME: May 17, 2016, 10:00 a.m.

PLACE: Room 307, Department of State, R.A. Gray Building, 500 South Bronough Street, Tallahassee, Florida 32399

Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop/meeting is asked to advise the agency at least 3 days before the workshop/meeting by contacting: Brandy Hedges, Department of State, [phone], [e-mail]. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice).

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Jordan Jones, Assistant General Counsel, at [phone] or [e-mail]

 

THE FULL TEXT OF THE PROPOSED RULE IS:

 

1S-2.021 Cancelation Revocation of Registration of Political Committees and Electioneering Communications Organizations.

(1) Definitions:

(a) “Limited activity,” as used in this rule and Section 106.03(7)(a), F.S., shall have the following meaning:

1. For a political committee, the committee’s aggregate reported financial activity in each of two consecutive calendar years is $500 or less, unless the committee is only registered and required to report as the sponsor of a proposed constitutional amendment by initiative who intended to seek the signatures of registered voters; and

2  For an electioneering communications organization, the organization’s aggregrate reported financial activity in each of two consecutive calendar years is $5000 or less.

(b) “Most recent address on file” means, as applicable, the last address provided in a written statement of change to the filing officer for the registered agent pursuant to Section 106.022, F.S., or the last address provided to the filing officer for the committee’s chairperson or organization’s top-ranking official as contained in the statement of organization or in any written statement of change to the statement of organization made pursuant to Section 106.03, F.S.

(2) Conduct warranting cancelation revocation. The filing officer shall initiate the cancelation of revoke the registration of a political committee (hereinafter committee) or an electioneering communications organization (hereinafter organization) for one or more of the following reasons:

(a) The committee or organization fails to maintain a registered office and a registered agent as required by Section 106.022, F.S.;

(b) The committee or organization fails to file the appointment of a successor within 10 days after the death, resignation or removal of its treasurer;

(c) The committee fails to file the appointment of a successor within 10 days after the death, resignation or removal of its chairperson;

(d) The committee or organization fails to file treasurers’ reports for more than 6 months;

(e) The committee or organization has limited activity; committee’s aggregate reported financial activity during the calendar year of an even-numbered year is less than $500 unless the committee is only registered and required to report as the sponsor of a proposed constitutional amendment by initiative who intended to seek the signatures of registered voters;

(f) The organization’s aggregrate reported financial activity during the calendar year of an even-numbered year is $5000 or less;

(f)(g) The organization fails to file the appointment of a successor within 10 days after the death, resignation or removal of its top-ranking principal officer; or

(g)(h)The committee or organization has an unpaid fine or civil penalty imposed under Chapter 106, F.S., which has become final, meaning all appeals regarding the imposition of the fine or civil penalty have been exhausted or the time for such appeals has passed.

(3) Cancelation Revocation procedures.

(a) Initial notice of intent to cancel revoke. The filing officer shall notify the committee’s chairperson or organization’s top-ranking principal officer and its registered agent of the intent to cancel revoke the registration and include the facts and conduct which warrant the intended cancelation revocation. The notice shall be sent to the most recent address on file for both the chairperson or top-ranking principal officer, as applicable, and registered agent. The initial notice shall state that all future notifications regarding cancelation revocation of the committee’s or organization’s registration shall be sent only to the most recent address on file for the registered agent. The committee or organization has 30 days from the date of the initial notice to provide additional documentation to the filing officer showing that the committee’s or organization’s registration should not be canceled revoked.

(b) Final notice of intent to cancel revoke. After receiving the documentation under paragraph (a) from the committee or organization or after the 30-day deadline to provide additional information, whichever occurs first, the filing officer shall review all information and determine whether the registration should still be canceled revoked.

1. If the filing officer determines that the registration should not be canceled revoked, then the filing officer shall notify the registered agent at send notification to the most recent address on file for the registered agent.

2. If the filing officer determines that the registration should be canceled revoked, then the filing officer shall send a final notice of intent to cancel revoke to the most recent address on file for the registered agent.

(c) Notice returned as undeliverable. If the initial notices of intent to cancel revoke are returned as undeliverable, and the committee or organization’s most recent address on file has not changed since the filing officer sent the initial notices, then the filing officer need not send a final notice of intent to cancel revoke and shall instead send the final order of cancelation revocation. If the initial notices of intent to cancel revoke are returned as undeliverable, but the committee or organization’s most recent address on file has changed since the filing officer sent the initial notices, then the filing officer will provide an initial notice of the intent to cancel revoke to that updated address; thereafter, the filing officer shall follow the procedures in this rule.

(d) Final order of cancelation revocation. The final order of cancelation revocation shall be sent to the most recent address on file for the registered agent, notwithstanding that the final order may be returned as undeliverable due to previous undelivered notices.

(4) Appeals.

(a) Appeal of Final Notice of Intent to Cancel Revoke. A committee or organization may appeal a final notice of intent to cancel revoke within 30 days of the date of such final notice. The appeal may be accompanied by any documentation or evidence supporting the claim. The appeal must be filed with the filing officer. The filing officer will forward the appeal to the Florida Elections Commission.

(a)1. Failure to timely file an appeal shall constitute a waiver of any such entitlement.

(b)2. A committee or organization desiring a hearing before the Florida Elections Commission must include in the appeal a separate request for hearing.

(c)3. Appeals to the Florida Elections Commission under this rule are exempt from the confidentiality provisions of Section 106.25, F.S.

(b) Appeal of Final Order. A committee or organization may appeal the Division of Elections’ final order of revocation to the District Court of Appeal within 30 days of the date that the final order is filed in the official records of the Department of State as indicated in the Certificate of Service on the final order.

Rulemaking Authority 20.10(3), 97.012(1), 106.03(7), 106.22(9) FS. Law Implemented 106.03 FS. History–New 2-28-90, Amended 10-29-03, 11-15-09, 9-27-10, 10-30-13, 10-6-14, __________.

 

NAME OF PERSON ORIGINATING PROPOSED RULE: Jordan Jones, Assistant General Counsel

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Kenneth W. Detzner

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: April 18, 2016

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: March 21, 2016