61A-4.045. Invoice by Alcoholic Beverages J-DBW and J-DB License Series Distributors, Malt Beverages and Wine

(1) Each manufacturer, distributor, broker, sales agent or importer of malt beverages must complete a sales ticket or invoice at the time of sale and delivery of any such malt beverages. Such sales ticket or invoice must have the following information written or printed thereon:

(a) Date;

(b) Name and address of the manufacturer, distributor, broker, sales agent or importer making the sale;

(c) The name, address and license number of the purchaser;

(d) The number of cases of malt beverages sold;

(e) The price charged per case; and

(f) The total price paid for the total amount of merchandise listed on the invoice.

Charges made for deposits collected and credits allowed for empty containers returned must be shown separately on all such sales tickets or invoices. A copy of such sales tickets or invoices must be given to the purchaser at the time of delivery.

(2) Each manufacturer, distributor, broker, sales agent or importer of vinous products must complete a sales ticket or invoice at the time of sale and delivery of any such wines. The sales tickets or invoices must have the following information written or printed thereon:

(a) Date;

(b) Name and address of the manufacturer, distributor, broker, sales agent or importer making the sale;

(c) The name, address and license number of the purchaser; and

(d) The number of cases of wine sold and the price paid therefore.

The sales ticket or invoice must be signed by the purchaser or his authorized agent at the time delivery is made. A copy of such sales ticket or invoice must be given to the purchaser at the time of delivery.

(3) Each distributor collecting and remitting an advance disposal fee on containers shall separately identify the amount of any advance disposal fee imposed on the invoice or other form of accounting of the transaction submitted by the distributor to a vendor to which such container is sold or distributed. Such total advance disposal fee due shall be separately identified on the invoice by stating “Advance Disposal Fee” or using the abbreviation “ADF” or other abbreviations or statements approved in writing by the division. Separate lines may identify the items on the sales or credit invoices subject to the Advance Disposal Fee.

(4)(a) All such sales tickets or invoices must be kept on file at the licensed premises of each manufacturer, distributor, broker, sales agent and importer for a period of 3 years from the date shown on such sales tickets or invoices and shall be opened to inspection by an authorized employee of the division during regular business hours.

(b) Provided, however, that if any such licensed entity requests in writing for permission to store records off the licensed premises, and states the reasons for such request, the sales tickets and invoices of any such licensee may be maintained at another location designated by it and approved by the division. The location designated by such licensee will be approved if it is so situated that said sales tickets and invoices can be made available to the division within 14 days of demand for same by the division.

(5) Failure by any licensee to produce such records for inspection within 14 days of demand shall result in the revocation of the privilege to store records at a location other than the licensed premise.

(6) Approval of the division of a location for the storage of sales tickets and invoices must be in writing and may be obtained by a written request to the Chief, Bureau of Licensing and Records, Division of Alcoholic Beverages and Tobacco.

(7)(a) Invoices or sales tickets shall be used by distributors for the sale and delivery of malt, vinous, and spirituous beverages to vendors. A distributor may elect to use a separate invoice for each type of beverage or may use a single invoice for all items sold including non-alcoholic merchandise.

(b) In the event that a distributor elects to bill sales of more than one type of alcoholic beverage, that is spirituous, vinous, or malt on a single invoice, the invoice must contain the same information that is furnished on a separate invoice prepared for each type of beverage.

(8) A master invoice must be prepared for all alcoholic beverages purchased in a single transaction by cooperative or pool buying vendors or chain vendors where the merchandise is purchased in a single transaction.

(9) If a distributor engages in multiple deliveries not in violation of Section 561.42, Florida Statutes, or these rules, he must:

(a) Prepare a master invoice for all alcoholic beverages purchased in the single transaction reflected by the invoice, or

(b) Prepare separate invoices or delivery tickets for each place where merchandise is to be delivered. Such separate invoices or delivery tickets shall clearly indicate thereon that the shipment is part of a single transaction. All separate invoices or delivery tickets relating to a single transaction shall be attached to each other and filed as required by other provisions of this rule.

Specific Authority 561.11 FS. Law Implemented 212.14, 212.15, 561.14, 562.21, 562.22, 561.42, 561.55, 563.08 FS. History–Amended 7-21-65, 12-20-73, Repromulgated 12-19-74, Amended 3-1-76, Formerly 7A-4.45, Amended 3-5-86, Formerly 7A-4.045, Amended 2-24-94.